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Case Study: Solutions Atlantic
"We have had great success with Web TimeSheet, and other companies should definitely
give it a try. We like the software, the price, and the people."
Jim Fournier, Managing Director,
Solutions Atlantic
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RESULTS SUMMARY
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Company
Solutions Atlantic
Vertical Industries
System Management, Financial Solutions
Proven ROI
Since implementing Replicon's WebTimeSheet, Solution Atlantic has:
- Had easy user adoption, resulting in quicker turnaround time for timesheet submission.
- Had little to no data entry errors in timesheets submitted, reducing time
and resources being used to do data
checking.
- Prevented profit loss by improving invoicing and project costs.
- Been able to allocate time off confidently, ensuring resources for
employees that are away.
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Type of Business: Computer Software
Uses Web TimeSheet for: Tracking time for projects costing, billing and time off
Corporate Headquarters: Boston, Massachusetts
Company Profile
Solutions Atlantic is a Boston-based software company, founded in 1998. Fusing technological
expertise and investments industry savvy, Solutions Atlantic provides off-the-shelf
solutions or works under contract to develop custom applications for investment
managers.
The Challenge
Solutions Atlantic needed to:
- Improve their invoicing process for both time and materials.
- Standardize their time-tracking methods rather than recalling time spent from memory.
- Generate documentation for clients to support billing statements.
- Perform careful costing on fixed price projects to prevent loss.
- Improve visibility into time spent during project activities to allow for mid-course
corrections.
- Track and allocate vacation time, sick time, and time off.
- Record internal projects, fully accounting for employee hours to manage time towards
revenue generation.
- Streamline employee reminders.
- Prevent record 'holes' left by human error.
- Select a scalable time-tracking product to perform as the company grew.
The Solution
Though Solutions Atlantic researched other products before settling on Web TimeSheet, the choice became clear early
on.
During a project with a client who used a Web TimeSheet competitor, Solutions Atlantic had the opportunity to
contrast the two experiences.
"We had pretty extensive experience with a Web TimeSheet competitor through a joint
project with a client, and there's really no comparison as far as anyone here is concerned. Web TimeSheet's interface was
easier to use, the out of the box reports much more usable, and the configurability far superior." said Fournier.
Web TimeSheet has:
- Real-time data reports, reducing invoicing cycles and accurately detailing time spent on specific tasks.
- Clear visibility and up to date information for cost and profit analysis.
- Flexible project definitions to allow for billable/non-billable, internal/external
projects.
- Built-in functionality to track employee vacation, sick time and other time off
categories.
- Automatic e-mail reminders that take the hassle out of managing employee submissions.
- An easy interface encouraging employees to manage their time day-to-day, preventing
recording from memory.
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Visibility into individual employee productivity, allowing employees and managers
to track progress and maintain accuracy.
Fournier was impressed by the
demo version of Web TimeSheet he obtained from Replicon's website.
"The price was right, and it had the features I was looking for." said Fournier. "It was also
important to me that during the evaluation process the staff were really helpful and nice. I deal with a lot of vendors and
some are more helpful than others. Every point of contact at Replicon has been really great."
Web TimeSheet's helpful support staff brought Solutions Atlantic through the implementation and adoption process with
ease. Solutions Atlantic spent some time internally, mapping their company's needs into a structure that best took
advantage of the system's capabilities, and deciding what they wished to track and how, but configuring the system was
straightforward. "I think I talked to the system administrator once." said Fournier.
The Results
Easy Adoption
The staff at Solutions Atlantic took to Web TimeSheet quickly. After a company meeting and a small presentation, it was
put in use immediately. "Everyone really liked the software. They found the interface very intuitive, and we're very
enthusiastic about the product. Timesheets are in a lot sooner, and very few people have any problems getting them
done."
A True Test of Quality
Fournier notes that Solutions Atlantic now compares other applications to Web TimeSheet's standards of quality.
Solutions Atlantic's experience with Replicon leaves Fournier comfortable in recommending the product freely. "We have
had great success with Web TimeSheet, and other companies should definitely give it a try. We like the software, the
price, and the people."
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